The CHAMP Cargosystems’ General Administration & Purchasing Team fulfils a range of back-office functions to support the smooth operations of the company.

The team’s objective is to ensure that the global CHAMP community receives swift and adequate assistance and support in line with the business requirements and the company’s processes.

CHAMP has a centralized procurement function for all purchases of products and services. The Purchasing Department through which all purchases must be processed is empowered to request quotations, negotiate contracts & agreements, and place orders on behalf of the organization.

The Procurement Agent fulfils the administrative and operational tasks to ensure that the Purchasing Department satisfies the company’s procurement needs and requirements in line with the company’s policies. The position holder maintains good relationships with existing suppliers. He/she upholds good communication and cooperation with stakeholders and assists in developing and optimizing a supply chain system for CHAMP.

The Procurement Agent will ensure the contractual aspects of the vendor relationship are in place to comply with internal and external requirements and that the vendors are monitored throughout the life cycle.

As part of the General Administration team, the Procurement Agent will further fulfil certain administrative tasks and act as back-up for other team members. The team also shares the daily admin functions of processing incoming and outgoing mail and shipments, transferring incoming calls and handling access badges.

Key Accountabilities

• Purchasing:
  • Perform administrative activities related to procurement including purchase orders creation and modifications, supplier registration and master data management.
  • Follow and maintain the procurement and vendor management policies and processes and monitor compliance across the
  • Work closely with the internal customers to understand and define requirements, evaluate proposals and decide on the most appropriate option. Ensure a clear communication flow throughout the procurement cycle with the stakeholders.
  • Request quotations, and place orders on behalf of CHAMP in line with the company’s procurement processes and policies.
  • Ensure all contractual aspects in the vendor relationship are in place to comply with external and internal requirements for new and existing vendors i.e. legal, data protection, information security, ESG, etc.
  • Ensure vendors are monitored and any risks are evaluated and mitigated.
  • Ensure that invoices are received and verified, that they are in line with the placed orders and released in time to allow for the financial processing.
  • Ensure deliveries are checked and in line with the placed orders. Perform the receipting in a proper and timely manner.
  • Keep stock of the company’s stationary.
  • Assist other purchasing officers in their processes and projects.

• Shared functions:
  • General administration:
    • Perform administrative tasks for CHAMP Luxembourg (mail, phone, visitors).
    • Assist the Head of Administration or take on a backup function in travel coordination or with facilities related tasks or projects.

Knowledge, Skills & Abilities:

• Self-motivated, proactive individual who acts with a sense of urgency.
• Disciplined, process-oriented with strong organizational and time-management skills and multitasking ability.
• Good interpersonal & communication skills, confident at liaising with internal and external partners.
• Works effectively independently as well as within a team.
• Experience developing, maintaining and enforcing internal processes and filing systems.
• Must have a strong character of integrity and ability to keep highly confidential information.
• Strong computer literacy and proficient in the use of Microsoft Office Suite.
• Experience in SAP, Oracle ERP, DocuSign would be an asset.
• Good/excellent knowledge of written and spoken English. Additional knowledge of French, German or Luxembourgish would be an asset.

Education:

• 1-3 years of experience in a similar role or in back office, administration, or customer service.
• Educational Background in Business Administration, Procurement, Accounting, IT, Legal or related discipline preferred.

The selected candidate may be subject to the provision of an up-to-date (not older than 3 months) criminal record certificate.

CHAMP Cargosystems is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, ethnic background, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.

Please note that any personal data that you submit along with your application will be processed by CHAMP and may be processed by any of its global entities as necessary. These data will be treated in strict compliance with the applicable data protection legislation (i.e. the Law of 2 August 2002 on the protection of individuals with regard to the processing of personal data, as amended, and Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, - the GDPR -, which entered into force on 25 May 2018, as well as any other subsequent regulation).

Further details on what is considered personal data, how it is processed by CHAMP as well as your rights in this regard can be found here. Any questions relating to this should be addressed to CHAMP’s Data Protection Officer:

Gertrud Huberty
2, rue Edmond Reuter
Zone d'Activités "Weiergewan"
L-5326 Contern
Luxembourg

Email:  dpo@champ.aero  (Please do not use this email to send job application)